Importance of employee tracking and attendence tracking software

Thanks to present technology, employers can now track and monitor almost all activities of employees. Organizations today can monitor their staff activities and tasks by tracking their email accounts, internet usage, GPS, employee badges, etc. Employee tracking allows businesses to track employees' activities and monitor their engagement in their jobs.

Why do employees need to be tracked? That is because all of differ from each other in three aspects – ability, willingness, and likeability. We differ in our ability, i.e., domain knowledge, experience, skills, and ability to reason and learn.  The style of articulation may leave the employee motivated to work harder. Another manager's style of giving feedback could leave the employees feeling demoralized. People voluntarily choose to work harder and go above and beyond with people who are likable. We also differ significantly in our willingness, ie, our ambition, conscientiousness.

In an organization, we have to get people of varying levels of talent and produce output that is consistent in quality. People resent being tracked. Whether it is a supervisor who nudges the employee taking a longer than permitted lunch break or an algorithm that identifies someone taking too many days off, the process is the same. Robots can work seven days a week (other than downtime for maintenance) and do not throw tantrums. Tracking can be done by tech or by another human. Whether one is supervising humans or machines, they need to be tracked to boost productivity. While it is true that people who use tracking technology to monitor how much exercise they get, or how much they read, perform these activities more often, it is equally true that they find them less enjoyable, suggesting that tracking may be inhibiting their intrinsic motivation.

HR technology tools come in a variety of forms, and each has its own advantages to bring to the corporate table. Implementing a combination of the right HR technology solutions has the potential to improve the engagement problem faced by many organizations. Performance management is yet another way HR technology is increasing employee engagement. Nearly all HR managers recognize the need for performance appraisals periodically as a way to spot check the progress of an individual or a team based on their career path within the company. However, the conventional method of delivering performance reviews is cumbersome for both employees and management

In organizations, employee tracking is used as a tool for providing your onboarding of employees. It has also been proven that the leadership style which works of close tracking of employees is the least effective way of managing employee performance. As per a study, work which is 50 percent integrated with life today, will become 95 percent integrated within five years, making it possible for work to be done anywhere, anytime, by anyone. The competing priorities of doing work everywhere and being able to have a life will only magnify the demand for individual space and need for privacy.

Employee tracking gives companies an overall picture of how work is done in and out of the office. Insights from gathered data will help you build a more efficient team by highlighting the strengths and weaknesses of your employees. Seeing where people struggle and where people shine gives you the power to delegate tasks more efficiently. Matching the strengths and skills of your team members to the right job is incredibly vital and enables the team to produce their best work!

Recognizing the weaknesses in team members is just as important. Employee tracking systems that focus on behavior metrics help you identify where team members need extra training or coaching. You may discover it's taking someone an unusually long time to finish a project. Check in with them. See if they understand how to use their tools and set up a training session if they don't. Investing in your employees’ career development is one way to increase engagement and happiness for the team. the types of data collected with employee tracking software allow you to make better-informed business decisions. You may realize you have too many people assigned to one task. Why not make better use of time and the company's resources by assigning a few of them a new project? Or, figure out which software (that you're paying for) does not see much usage.

Employee tracking is related employees time-sheets, leaves, goals.  Reassure your employees that their privacy is crucial. You aren't watching them; you're dissecting data. You're not interested in personal information like passwords, driver’s license, passports, and social security numbers. You can gain employees' support by demonstrating you are monitoring for the right reasons. Don’t track just to track and don't be invasive without good reason. The best practice is to be transparent, so stress to your team that the monitoring system is only used as an analytical tool. There's a lot of murkiness around the legality of tracking activities. One of the reasons is that there are so many different laws on what is and is not allowed. That doesn't mean this type of data gathering is out of the question, though. There are ways to analyze day-to-day activities in accordance with your local laws.

When it comes down to it, your goal is to improve your organization. But you can't improve if you don't measure and you can't measure if you don't have the right tools. Once you find and properly implement the software that provides the right tools for your team, you'll have a bigger picture of what is going in the organization. You'll see your management approach shift from reactive to proactive.

And after a period of uncertainty that's expected with any change, your team will see the benefits and understand just how much of a positive impact the software will have on the business and individual career growth. HR technology solutions have the unique ability to bring together strategic corporate goals with individual employee objectives. Through performance management tools, organizations have the ability to define and map out corporate goals and seamlessly share these with the workforce. Employees, then, have an opportunity to see how their individual career and personal deveany, they are likely to be more engaged.

Technology has come leaps and bounds over the last several years, making it easier for businesses to operate efficiently over time. In the realm of HR, new technology solutions are creating work environments that are not only beneficial to management and company leadership but employees as well. The introduction of the right HR tech has the potential to ease the worries of lacking workforce engagement when organizations know what to look for in a solution. Here are several ways HR technology is improving employee engagement across companies large and small.

Employee tracking or personnel management is any system used to keep track of time card and office location information of employees. These systems may help managers to locate employees and keep track of working hours.

Attendance tracking and employee monitoring software help employers with a variety of tasks and aspects of a business. From a money-saving perspective, you’re able to keep track of worker’s hours and also provide more accurate payroll data. These are some other benefits for attendance and monitoring software.

1. Less paperwork

Automated employee tracking software provides a computerized system with real-time data on who is in and who is not. The automated software also doesn’t require as much storage space or any sort of paper waste.

2. Easy payroll process

The system reports the number of hours and overtime worked to payroll, thereby limiting any room for human error. You no longer have to total, guess or estimate payroll hours with an attendance tracker system.

3. Spot attendance problems early

This is one of the biggest benefits of tracking and monitoring software. You can easily see which employees are coming to work on time and performing their required number of hours each day or working overtime. Many employers need reliable data and accountability software that employee tracking software offers. By automating these business processes, you eliminate time-consuming payroll tasks and make it easier on your staff to be productive without wasting time. You also get the most reliable data and save money for your business.

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James Junior

James Junior is a HR Go-To Person and a Blogger at ActiveHR.io. He is currently pursuing his Master's degree in digital journalism. He graduated with majors in journalism and English literature.